{"id":4711,"date":"2025-07-09T20:50:05","date_gmt":"2025-07-09T20:50:05","guid":{"rendered":"https:\/\/quebit.com\/askquebit\/?p=4711"},"modified":"2025-07-16T20:38:28","modified_gmt":"2025-07-16T20:38:28","slug":"how-to-build-a-profit-loss-report-using-unbalanced-hierarchies-in-board-14","status":"publish","type":"post","link":"https:\/\/quebit.com\/askquebit\/how-to-build-a-profit-loss-report-using-unbalanced-hierarchies-in-board-14\/","title":{"rendered":"How to Build a Profit & Loss Report Using Unbalanced Hierarchies in Board 14"},"content":{"rendered":"

How to Build a Profit & Loss Report Using Unbalanced Hierarchies in Board 14<\/strong><\/p>\n

\"\"<\/p>\n

Creating a Profit & Loss (P&L) report in Board 14 using unbalanced hierarchies is a powerful way to represent complex financial statements with irregular account structures. Board 14 has the flexibility to model such hierarchies using parent-child relationships within a single entity. This guide provides a step-by-step process tailored for finance teams and developers.<\/p>\n

    \n
  1. Understand the Structure of a P&L Hierarchy<\/strong><\/li>\n<\/ol>\n

    Before starting, outline your profit and loss (P&L) account structure. Financial statements are naturally hierarchical, with levels that vary in depth. For example:<\/p>\n

      \n
    • Net Profit<\/strong>\n
        \n
      • Gross Profit\n
          \n
        • Revenue\n
            \n
          • Product Sales<\/li>\n
          • Service Income<\/li>\n<\/ul>\n<\/li>\n
          • Cost of Goods Sold\n
              \n
            • Materials<\/li>\n
            • Labor<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n
            • Operating Expenses\n
                \n
              • Salaries<\/li>\n
              • Marketing<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

                This is an unbalanced hierarchy<\/strong> because different branches have different depths. Identifying parents (aggregators) and leaves (data-storing nodes) upfront will make implementation cleaner.<\/p>\n

                  \n
                1. Create an Unbalanced Hierarchy Entity<\/strong><\/li>\n<\/ol>\n

                  In Board 14, start by creating a new entity for your chart of accounts, such as “Account”<\/strong> or “P&L Account”<\/strong>. When setting up the entity:<\/p>\n

                    \n
                  • Enable the “Unbalanced Hierarchy”<\/strong> option.<\/li>\n
                  • Ensure account codes are unique.<\/li>\n
                  • Load all account members into the entity using a Data Reader or manual entry.<\/li>\n<\/ul>\n
                      \n
                    1. Define Parent-Child Relationships<\/strong><\/li>\n<\/ol>\n

                      With all account members loaded, define how they roll up. This can be done in two ways:<\/p>\n

                        \n
                      1. Data Reader Mapping<\/strong>: Use a file that includes account codes and their parent codes. When mapped in the Data Reader, assign fields as Code, Description, and Parent.<\/li>\n
                      2. Manual Mapping<\/strong>: In the Relationships tab, create a self-referencing relationship in the Account entity. Assign each child to a parent.<\/li>\n<\/ol>\n

                        Note:<\/p>\n

                          \n
                        • Every parent must be a valid member of the entity.<\/li>\n
                        • A member without a parent is treated as a root member.<\/li>\n<\/ul>\n
                            \n
                          1. Create a Cube for Financial Data<\/strong><\/li>\n<\/ol>\n

                            Next, create a cube that stores your financial amounts. This cube should include:<\/p>\n

                              \n
                            • Account<\/strong> entity (the unbalanced hierarchy)<\/li>\n
                            • Time<\/strong> entity (Month)<\/li>\n
                            • Optional:<\/li>\n<\/ul>\n
                                \n
                              1. Scenario<\/strong> Entity (Actual, Budget)<\/li>\n
                              2. Department<\/strong> Entity<\/li>\n<\/ol>\n

                                Ensure the cube only stores values at leaf-level accounts<\/strong>. The board platform calculates parent totals automatically by summing the children’s totals.<\/p>\n

                                  \n
                                1. Load Data to the Cube<\/strong><\/li>\n<\/ol>\n

                                  Use a Data Reader to load values into the P&L cube:<\/p>\n

                                    \n
                                  • Map the financial amount to the cube.<\/li>\n
                                  • Map account codes to the Account entity.<\/li>\n
                                  • Map the other dimensions that are used.<\/li>\n<\/ul>\n

                                    Load values only to leaf accounts (no children). For correct totals, there are two alternative approaches.<\/p>\n

                                    Option 1:<\/strong><\/span><\/p>\n

                                      \n
                                    • Store revenues as positive<\/strong><\/li>\n
                                    • Store expenses as negative<\/strong><\/li>\n<\/ul>\n

                                      This way, when the Board platform rolls up values, net profit, and other totals will be calculated correctly without formulas.<\/p>\n

                                      Option 2<\/strong>:<\/span><\/p>\n

                                      Alternatively, you can create a RULE<\/strong> that calculates the value. For example, Gross Margin = Revenue less COGS. (Where both Revenue and COGS are loaded as positive values.)<\/p>\n

                                        \n
                                      1. Design the P&L Report Layout<\/strong><\/li>\n<\/ol>\n

                                        Now that the data model is ready, create a screen in a capsule:<\/p>\n

                                          \n
                                        • Add a Data View<\/strong> object.<\/li>\n
                                        • In the layout editor:\n
                                            \n
                                          • Place Account<\/strong> in Rows.<\/li>\n
                                          • Add the P&L Values<\/strong> cube in the Data section.<\/li>\n
                                          • Apply the Rule<\/strong> on the P&L Values cube.<\/li>\n
                                          • Set appropriate Selections<\/strong> (e.g., Scenario = Actual, Year = 2025).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

                                            Ensure the Account entity is the last<\/strong> entity on the row axis. Board\u2019s hierarchy aggregation works only when the hierarchy entity is the last one.<\/p>\n

                                            Result: Your report shows all accounts in a hierarchical format with totals computed automatically.<\/p>\n

                                              \n
                                            1. Format the Layout<\/strong><\/li>\n<\/ol>\n

                                              To improve readability:<\/p>\n

                                                \n
                                              • Indent child accounts.<\/li>\n
                                              • Bold parent rows.<\/li>\n
                                              • Apply number formatting (currency, thousands separator).<\/li>\n
                                              • Optionally, add variance columns by duplicating blocks with different selections (Actual vs Budget) and adding a calculated block.<\/li>\n<\/ul>\n
                                                  \n
                                                1. User Navigation and Drill-Down<\/strong><\/li>\n<\/ol>\n

                                                  The Board data view can be configured to allow users to navigate the hierarchy interactively. This is useful if you want users to:<\/p>\n

                                                    \n
                                                  • Select nodes to drive filters in other Data Views (Master).<\/li>\n
                                                  • Drill down on an unbalanced hierarchy to explore account details:<\/li>\n<\/ul>\n
                                                      \n
                                                    • Clicking on a parent account reveals its children. (e.g., see the breakdown of Operating Expenses)<\/li>\n
                                                    • The drill path uses the parent-child structure defined earlier.<\/li>\n
                                                    • Drill across to the department entity.<\/li>\n<\/ul>\n
                                                        \n
                                                      1. Use Split & Splat for Top-Down Planning<\/strong><\/li>\n<\/ol>\n

                                                        The board platform allows data entry on parent nodes:<\/p>\n

                                                          \n
                                                        • If you enter a value on a parent account (e.g., Operating Expenses), Board automatically distributes that value down to its children based on current proportions.<\/li>\n<\/ul>\n

                                                          This enables top-down budgeting<\/strong>, where finance users can plan at summary levels.<\/p>\n

                                                            \n
                                                          1. Custom Sorting<\/strong><\/li>\n<\/ol>\n

                                                            If you want totals to appear at the bottom (e.g., Gross Profit after Revenue & COGS):<\/p>\n

                                                              \n
                                                            • Create a sorting cube<\/strong> dimensioned by Account.<\/li>\n
                                                            • Assign numeric sort values (e.g., 10, 20, 30, …).<\/li>\n
                                                            • Use this cube in your layout as a hidden block and sort by it.<\/li>\n<\/ul>\n

                                                              This overrides the default hierarchy order.<\/p>\n

                                                                \n
                                                              1. Keep in Mind<\/strong><\/li>\n<\/ol>\n
                                                                  \n
                                                                • Filters don’t affect parent totals<\/strong>: Even if you hide children in the layout, the parent total reflects all underlying data.<\/li>\n
                                                                • Only leaves store data<\/strong>: Parent accounts are aggregators only.<\/li>\n
                                                                • Procedure logic<\/strong>: When using dataflows, target leaf-level data only.<\/li>\n<\/ul>\n

                                                                  Board 14\u2019s unbalanced hierarchy feature allows you to build maintainable P&L reports that mirror real-world financial structures. By modeling the account relationships once, you gain a flexible report that automatically updates as data changes. Finance users benefit from interactive navigation, clean totals, and drill-down capabilities. With proper planning, sorting, and formatting, your P&L report in Board can become a core part of your performance management toolkit.<\/p>\n","protected":false},"excerpt":{"rendered":"

                                                                  How to Build a Profit & Loss Report Using Unbalanced Hierarchies in Board 14 Creating a Profit & Loss (P&L) report in Board 14 using unbalanced hierarchies is a powerful way to represent complex financial statements with irregular account structures. Board 14 has the flexibility to model such hierarchies using parent-child relationships within a single…<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[115],"tags":[113],"class_list":["post-4711","post","type-post","status-publish","format-standard","hentry","category-board","tag-tutorial"],"acf":[],"yoast_head":"\nHow to Build a Profit & Loss Report Using Unbalanced Hierarchies in Board 14 - QueBIT<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/quebit.com\/askquebit\/how-to-build-a-profit-loss-report-using-unbalanced-hierarchies-in-board-14\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Build a Profit & Loss Report Using Unbalanced Hierarchies in Board 14 - QueBIT\" \/>\n<meta property=\"og:description\" content=\"How to Build a Profit & Loss Report Using Unbalanced Hierarchies in Board 14 Creating a Profit & Loss (P&L) report in Board 14 using unbalanced hierarchies is a powerful way to represent complex financial statements with irregular account structures. 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